Tracking notary activities in a notary journal is one of the most important things you can do as a notary. It is important to look professional and have the tools and resources to match your position and responsibility. Most states require or strongly recommend that notaries own and maintain a journal or record book of the acts they perform. Provide efficient tracking of notarial information with this notary public record book. Therefore, the book and seal should remain in the possession of the notary at all times. Many states require notaries to record each notarial act they perform in a bound recordbook or journal of notarial acts, with sequentially numbered pages and entries. Many states require notaries to record each notarial act they perform in a wellbound recordbook also called a notary journal of notarial acts, with sequentially. This book is an excellent reference for new or seasoned notaries. National notary record book for notary public youtube. Notary journal is a book that provides a written record of the notary s official acts. Each entry category is selfexplanatory for ease of use. Check out what every notary should know about keeping a journal. New york does also not require notaries public to use a journal or book to record notarial acts performed, but we recommend such a journal as another tool to. Though the state of arizona does not require the use of a notary public record book, it does strongly recommend that a arizona notary keep a record of all notarial acts.
State information for new york american society of notaries. Take an online notary training course or a live notary education class. This attractive, perfectly bound book features a contemporary leatherette cover with goldembossed text finish. The professional notary records book is the best notary records book available. This dome notary public book has sewn and numbered pages for secure and systematic recording. Notary public welcome to jefferson county, new york. Thats why the message for today is doubledown on safeguarding notary gear. Notary public license law new york state department ny.
New york notary record book 352 entries with thumbprint space. Serving notaries public throughout the united states since 1965. Bookfactory official notary journallog book 96 pages 8. The state of texas requires the use of a notary public record book. Read on for tactics to safeguard your seals, notarial acts, and record book what to do with retired notary seals and record books list of steps to take for lost or stolen notary gear tag your notary gear with your name and phone number. A notary journal is a great tool to record details of all items notarized in the event a notarized document is lost, altered, or is challenged in court. The application includes an oath of office, which must be sworn and notarized. The adams notary public record journal contains 63 pages with six entries per page totaling 378 entries per book. Order your ny notary seal and supplies and get next day shipping. Keep detailed records of your official acts as a notary. The notary journal single page is a form featuring a table with space for documents, types, numbers, people, addresses, signatures and notes and comments. Its the notarys responsibility to secure and control their record book in order to protect the privacy of their clients. This useful and economical new york notary record book accommodates 450 notary record entries and includes stepbystep instructions for recording notarial acts. Again, its important to note that not all states require notaries to keep a record book.
Many states require that all of your notary records be kept in a book such as the professional notary records book. Many states require notaries to record each notarial act they perform in a wellbound recordbook also called a notary journal of notarial acts, with sequentially numbered pages and entries. Notary journal requirements by state notary services. Chronological numbering ensures that you can easily detect if the record has been tampered with. Nys attorneys and court clerks of the unified court system are exempt from. Find and customize new york notary supplies online.
The entries you record in the record book will be used as evidence if a notarial act you performed is ever questioned in a court of law. The complete notary records book corporate kits supplies. We are known for quality notary products and excellent service. Printable notary journal page 2 legal pleading template. It includes room for 256 entries and complete how to instructions.
Ample space to record information for each notarial act. It is advisable to take a notary class in addition if one is offered in your state. If its lost or stolen, the names, addresses and other critical information of past clients could be exposed to prying eyes. Notary record book with thumbprint area notaryofamerica. Ny notary stamp, seal ships next day all state notary. Record date and type of document, name and signature, witness, address and other pertinent information. Every new york notary needs a notary record book to record every notarial act he or she performs. Should you ever have to testify regarding any of your notary transactions, you would have all of the important information you need right at your fingertips. The record book is public information and a notary is required to produce copies of the book upon request. New york notary record book 352 entries with thumbprint.
The guide contains information that every notary needs. Complies with state laws requiring detailed records of notary services. Individual qualifying officers are not displayed and cannot be searched. Albany as the states coronavirus death toll grows and hospitalizations decline, gov. New york notary records journal book ships next day. Notary public record book notary journals notary supplies. To order your new york notary stamp, embossed seal, notary recordbook and all other supplies please click here to be taken to the asn supply store. A record book is an important log of your notarial actions and may help protect you in the event of a lawsuit. The complete notary records book will help you to adhere to proper notary procedures and will establish a level of professionalism as you perform your notary duties. Date, type of notarization, individuals name, address, date of document, type of document, signature, type of identification, witness name and signature, fingerprint and notary fee.
It contains details of the transaction in the event a notarized document is lost, altered, or if facts regarding the notarization are challenged in the court of law. Whether your state requires you to record your notary transactions or gives you the option, every notary should have and use a journal. The nna offers tips on keeping accurate records and avoiding notarial. Notary recordbook, notary journal requirements asn. In addition to the application form and fee, the applicant must have taken and passed the notary public examination. In your notary career, there will probably be many times when you need to look up some notary laws or procedures when out of the ordinary notary requests come in. Oct 16, 2014 if youve ever asked why you need to keep a notary journal, or what information a notary needs to record in it, this article has answers to many of the most commonly asked questions. The notary must keep only one paper journal at a time, unless some entries are public records and some are non public. For your best interest, maintaining a record book is highly recommended by notary public underwriters. Quantity discount order at least 3 of the same and save 10% order 5 or more of the same and save 15% call 18008766827 to mix and match. Record book section contains blank forms with all state requirements for keeping records of notarial transactions and meeting irs requirements for income tax reporting. A journal record shows your care for proper procedures, protecting you from false claims of misconduct. Jun 21, 2017 how to never run out of money in retirement. One of the most important things you can do as a notary is keep a journal of your official acts.
Examinations are regularly scheduled throughout the state. The attorney general opinion cited above may be found on the attorney generals website here. Low prices for this excellent notary records journal book and new york notary supplies. Date, type of notarization, individuals name, address, date of document, type of document, signature, type of identification or witness name and signature, fingerprint and notary fee. Your recordbook of notarial acts is a valuable tool. Though the state of massachusetts does not require the use of a notary public record book, it does strongly recommend that a massachusetts notary keep a record of all notarial acts. In that case, two separate journals, one for each type of record, may be maintained.
In new york state, the county clerk maintains a record of all notary commissions and notary signatures within their county. This dark blue, soft bound record book has over 50 pages with the ability to record over 250 entries so you can use the notary book to quickly and easily find the information you are looking for every time. Whether a notary journal or record book is required by your state or not, we recommend you keep one so you can keep a detailed record of all documents you have notarized. A notary journal is also a great deterrent to fraud. A signature in the journal andor a thumbprint is proof that you had a physical appearance by that individual. This is our topoftheline new york notary record book. Features all the entry categories required by the new pennsylvania notary public law rulona. Each page contains space for the following entries.
It follows a compliant, comprehensive format to include names, dates, fees, and all pertinent data, and the 500entry capacity accommodates a large number of records. Any notarial act that is required under new york state law is authorized to be. Page 2 notary public license law nys department of state division of licensing services introduction notaries public are commissioned by the secretary of state. New york notary journals one of the most important things you can do as a notary is keep a journal of your official acts. Our notary public record book contains more entries than most on the market and should last your entire commission, unless of course you are a very busy texas notary. Notary public license law new york department of state. What every notary needs to know about journals nna.